HowToUseYourPostgreSQLMailAccount

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(How to Access Your PostgreSQL.org Address)
(fix the most obvious errors wrt the postgresql.org mail infrastructure)
 
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If you have never had an @postgresql.org account before, or for some reason
 
If you have never had an @postgresql.org account before, or for some reason
can't get into yours, please e-mail josh@postresql.org a password which you want to use.
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can't get into yours, please e-mail josh@postgresql.org for further details.
  
 
== Your Address ==
 
== Your Address ==
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== Appropriate Uses of Your @Postgresql.org address ==
 
== Appropriate Uses of Your @Postgresql.org address ==
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Your @postgresql.org address is intended strictly for use when doing volunteer
 
Your @postgresql.org address is intended strictly for use when doing volunteer
 
advocacy for PostgreSQL.org.  It is NOT intended for a general mailbox or
 
advocacy for PostgreSQL.org.  It is NOT intended for a general mailbox or
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behalf of the whole PostgreSQL.org community.  No-one is, not even the
 
behalf of the whole PostgreSQL.org community.  No-one is, not even the
 
members of Core Team.  We are a democratic organization.  I have to tell
 
members of Core Team.  We are a democratic organization.  I have to tell
reporters and businesspeople that all the time.
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reporters and business people that all the time.
  
 
== How to Access Your PostgreSQL.org Address ==
 
== How to Access Your PostgreSQL.org Address ==
  
WEB:  Go to http://webmail.postgresql.org and log in.  This gets you into
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The postgresql.org mail system is accessible through various different interfaces, depending on how you want to use it you can choose between:
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'''Webinterface:''' Go to [https://webmail.postgresql.org postgresql.org webmail system] and log in.  This gets you into
 
RoundCube, a fairly simple webmail interface.  It is even multi-lingual.
 
RoundCube, a fairly simple webmail interface.  It is even multi-lingual.
  
POP/IMAP:  You can access mail.postgresql.org via POP or IMAP.   You must:
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'''POP3/IMAP4:''' You can access imap.postgresql.org via POP3 or IMAP4 using the hostname imap.postgresql.org
  
Downloading Mail: authenticate as "username" to mail.postgresql.org with your password.
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'''SMTP:''' we provide an authenticated-only SMTP relay service using the hostname smtp.postgresql.org
e.g. login: cl  password: ******** server: mail.postgresql.org.
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=== Technical Usage guidelines ===
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* use the full emailaddress (for example cl@postgresql.org) as your username
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* we '''strongly''' recommend using transport layer security on all connections to our systems, that means please use https for the webmailinterface and enable STARTTLS for your SMTP and IMAP4 sessions
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* the maximum size of a mail transmitted over SMTP is restricted to 20MB, there is currently no quota enforced for IMAP4/POP3 but we deserve the right to implement that if needed
  
Sending Mail:  you must use SMTP authentication.  Login as
 
"username@postgresql.org" to "mail.postgresql.org" with
 
your mail password.  Use of LOGIN or DIGEST-MD5 password
 
encryption may be required to make this work.
 
  
 
FORWARDING:  If you do not often get @postgresql.org e-mail (and few people
 
FORWARDING:  If you do not often get @postgresql.org e-mail (and few people
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collaborate.  There are two ways you can make this work:
 
collaborate.  There are two ways you can make this work:
  
* Use webmail/IMAP.  Which messages are replied to and what has been
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* Use webmail/IMAP4.  Which messages are replied to and what has been received will be obvious.
recieved will be obvious.
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* Use forwarding rules:  set up forwarding to multiple accounts, and treat the @postgresql address like it was a mailing list. Please do not add more than 2-3 forwarding destinations, if you feel you need more please ask for further details.
* Use forwarding rules:  set up forwarding to multiple accounts, and treat
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the @postgresql address like it was a mailing list.
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== Deleting Huge Masses of Spam ==
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'''the below instructions no longer work.  I am inquiring after new instructions'''
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If you are not forwarding mail, your account can accumulated huge amounts of spam and become inoperative.  The way to fix this is through the webmail interface.
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# Log in through webmail.postgresql.org.
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# Copy any messages you want to keep to a new folder.
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# Choose your INBOX folder.
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# Near the folder name there should be a small "trash can" icon.  If you check the tooltip, it will say "Empty Folder".
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# Click the trash can icon.
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# All mail in the folder will be deleted.
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Latest revision as of 18:58, 20 August 2013

Contents

[edit] Logging In/Account Creation

If you have never had an @postgresql.org account before, or for some reason can't get into yours, please e-mail josh@postgresql.org for further details.

[edit] Your Address

Your e-mail address will be the 2-letter ISO country code for your country, followed by @postgresql.org. For example, Diogo has br@postgresql.org. The exceptions to this are Devrim, who has devrim@postgresql.org due to his work on the website, and Tatsuo/JPUG, who prefer to use their list address.

We will not be using people's personal addresses, because the @postgresql.org addresses make possible an easy transition from one regional contact to another. It also looks more professional.

[edit] Appropriate Uses of Your @Postgresql.org address

Your @postgresql.org address is intended strictly for use when doing volunteer advocacy for PostgreSQL.org. It is NOT intended for a general mailbox or business address; remember, it may be assigned to someone else at any time which you are unable to volunteer.

This can particularly be a challenge for consultants. My rule is, if you're answering queries from @postgresql.org, you can recommend your own business for consulting ... but you MUST mention other appropriate consultants in the area as well. Nor should you take referral fees for business referred through your @postgresql.org address. (Sorry if this seems pedantic, but there have already been some misunderstandings.)

I will be forwarding e-mails received from the public to your @postgresql.org address from time to time. This is much, much easier for me than keeping track of personal addresses. As such, it's important that you continue to check the address (see below) for the next year, or tell me when you are stopping.

Also, please remember that you are not personally able to make decisions on behalf of the whole PostgreSQL.org community. No-one is, not even the members of Core Team. We are a democratic organization. I have to tell reporters and business people that all the time.

[edit] How to Access Your PostgreSQL.org Address

The postgresql.org mail system is accessible through various different interfaces, depending on how you want to use it you can choose between:


Webinterface: Go to postgresql.org webmail system and log in. This gets you into RoundCube, a fairly simple webmail interface. It is even multi-lingual.

POP3/IMAP4: You can access imap.postgresql.org via POP3 or IMAP4 using the hostname imap.postgresql.org

SMTP: we provide an authenticated-only SMTP relay service using the hostname smtp.postgresql.org


[edit] Technical Usage guidelines

  • use the full emailaddress (for example cl@postgresql.org) as your username
  • we strongly recommend using transport layer security on all connections to our systems, that means please use https for the webmailinterface and enable STARTTLS for your SMTP and IMAP4 sessions
  • the maximum size of a mail transmitted over SMTP is restricted to 20MB, there is currently no quota enforced for IMAP4/POP3 but we deserve the right to implement that if needed


FORWARDING: If you do not often get @postgresql.org e-mail (and few people other than Brazillian and Spanish speakers will) it is suggested that you Forward your @postgresql.org e-mail to another account. Do it this way:

  1. log into webmail.postgresql.org
  2. click on the "settings" icon
  3. choose "Filters"
  4. click the little gear and choose "standard editor"
  5. click the + for "new rule"
  6. select "all messages"
  7. select "redirect to"
  8. type in your email address
  9. click + for add another action
  10. choose "Discard"
  11. click "Save"
  12. test the new filter by sending mail to yourself

[edit] Sharing Your @postgresql.org Account

Several regions, such as DE and FR, have more than one person sharing an account to collaborate. There are two ways you can make this work:

  • Use webmail/IMAP4. Which messages are replied to and what has been received will be obvious.
  • Use forwarding rules: set up forwarding to multiple accounts, and treat the @postgresql address like it was a mailing list. Please do not add more than 2-3 forwarding destinations, if you feel you need more please ask for further details.
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